The tobacconists also engaged in complementary activities ( bar , filing of press ) are obliged to keep accounts . Considered to be merchants where activities other than resale are predominant, they must meet specific accounting obligations . Compta-Facile lists all the accounting obligations of companies engaged in bar, tobacco and press activities as well as the specificities of their accounts (main accounting entries).
Accounting obligations of tobacco stores, bars and press depots
Any tobacco, bar and newspaper depository business generally carries on business. It must therefore apply the accounting obligations laid down for traders . They are more or less extended according to the chosen legal form (sole proprietorship or partnership). In addition, numerous accounting simplification measures have been introduced to reduce the accounting of smaller structures.
First, it should be made clear that it is up to the manager or the head of the company to draw up the annual accounts (he may however be able to obtain assistance from a public accountant). When the complexity of the accounting organization warrants it, it must prepare a manual describing it. Finally, two books of account must be kept (except for micro-enterprises): the newspaper book and the general ledger.
Accounting Obligations of Tobacco Debit Companies, Bar and Press Releases
When exercised by a corporation, it is important to note that a tobacco debit activity can only be carried out within a partnership (SNC) . The shareholders must be natural persons and the manager must hold the majority of the shares. The requirements in terms of basic accounting are:
- Obligation to record chronologically all movements affecting the company ‘s assets,
- Obligation to issue, under certain conditions, invoices ,
- Obligation to carry out a complete inventory at least once per fiscal year.
A tobacco-bar-press SNC may be submitted:
- To income tax in the category of non-commercial profits (BNC) or industrial and commercial profits (BIC),
- Or to the corporate tax in the category of industrial and commercial profits (BIC).
In theory, the profits from the tobacco business are classified as BNCs and those from other activities (bar, press, games) fall under the BIC category. However, when the other activities are preponderant, the activity related to the tobacco flow is considered as an extension of the commercial activities. The whole is then taxed according to the rules applicable to the BICs. If, on the other hand, the tobacco-tobacco activity is predominant, the company must keep two accounts: one that applies the rules of the BNC to the results generated by the sale of tobacco, the other that applies the rules Of the BICs to the results of the other activities. However, an option for taxation of the BNC scheme is possible for all income, subject to certain conditions.
To know precisely the rules applicable to each regime:
- The accounting of a holder of industrial and commercial profits (BIC) ,
- The accounting of a non-commercial profits holder (BNC) .
The accounting rules applicable to the company’s regime are as follows:
- BNC: holding of cash accounts , recording only depreciation at the end of the financial year and accounting for VAT,
- BIC: maintaining a full commercial accounting system of “receivables and debts” type, double record, record of adjustments at the balance sheet date.
SNCs of tobacco throughput under the BICs, and more particularly the simplified tax regime (RSI), may maintain super-simplified accounts . They are permitted to keep treasury accounts throughout the year and to record the receivables and liabilities only at the end of the accounting period. To benefit from this, their turnover should not exceed EUR 238 000 (for services) or EUR 789 000 (for purchases and resale activities). Moreover, they must not have opted for the regime of the normal real (RN).
Finally, at the end of their work, they must draw up annual accounts composed of:
- A balance sheet : a table reflecting at best the extent and nature of their heritage;
- From a profit and loss account : a table showing the wealth created or destroyed during an accounting period;
- An appendix : note giving additional information not shown on the balance sheet or income statement.